Class Enrollment System

October 2011
Problem: My client was tasked with the responsibility to conduct training classes throughout the state for a conservation services client. They wanted to be able to enroll students online, assign them to classes, manage communications and track class projects. Plus, they needed the system to be ready to go within a few weeks, and had limited budget to work with.
Solution: We rolled up our sleeves and programmed around the clock to build a custom web-based class enrollment system (CES) in under two weeks. Our system featured the same look & feel of the client's main website so that it could be linked to seamlessly, and contained hooks back to the main website to ensure a smooth visitor experience. The CES allowed students to learn about and sign up for classes on the website, and provided the office a secure admin portal to manage announcements on the home page, add new facilities, create new classes, assign students to classes, notify students, accept tuition payments, and track class progress. We integrated their system with PHPlist for ongoing communications, and set up a trainer's portal so that the trainers could view class schedules and print individual class rosters. We also set up a client's portal where the client could log in and view reports, and also make recommendations for the program.

Client feedback:
"The final product is professional and highly functional, including pages where our clients can submit their information to sign up for services and make payments on line, and a back end database for tracking our operations and results.
Roberta is an excellent communicator and she is very savvy when it comes to design. She knew what questions to ask us, made suggestions on how to build it as efficiently as possible (saving us some serious programming time and cost) and provided creative solutions to get us exactly what we needed. She communicates technical concepts in a way that laypeople can understand and provides options so I can choose the level of complexity and cost.
We track information on thousands of customers who have registered on our site on the databases she created on the back end. She also set it up so we come up at the top of the searches. Sweet! Multiple users can access the data and the database eliminates version control issues and passing around large spreadsheets by e-mail. She even set up protected portals that our clients can use to obtain information not available to the public. Awesome sites, amazing customer service. Grassfrog is my first choice when building a business website.
Dr. Elizabeth DeSouza
President, Felton Bay Logistics, LLC